Cub Scout Pack 399 By-Laws
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Revised September 8, 2016

These are the Bylaws for Cub Scout Pack 399, of the Lone Bear District in the Heart of America Council and sponsored by the United Methodist Men of First United Methodist Church located in Warrensburg, MO.

Introduction

These guidelines are hereby established to ensure the participation and adherence of all members in this program. These guidelines are here to give direction to all components and team members of the program to include the Chartered Organization, Pack Committee and Leadership, Adult Volunteers, Parents, and Cub Scouts. These guidelines are necessary to provide for the basic premise of the Scouting program, which is that all members will follow the Scout Oath, Scout Law, participate in Pack activities, and above all and foremost, have fun.

Mission Statement

Cub Scout Pack 399 operates under Boy Scouts of America (i.e. BSA) guidelines and regulations, which is to provide an effective scouting experience for boys ages 6-10. This experience is designed to build desirable qualities of character, to train in the responsibilities of good citizenship, and to develop personal fitness. Moreover, the Cub Scouts, their family members, the leaders, and the charted organization work together to achieve the following objectives:

    1. Influence a boy’s charter development and spiritual growth.
    2. Develop healthy habits and attitudes of good citizenship.
    3. Encourage good sportsmanship and pride in growing strong in mind and body.
    4. Improve understanding and teamwork within the family.
    5. Strengthen a boy’s ability to get along with others.
    6. Foster a sense of personal achievements by developing new interests and skills.
    7. Provide fun and exciting new things to do.
    8. Show a boy how to be helpful and do his best.
    9. Prepare him to be a Boy Scout.

Membership and Re-charter Information

For the following information, membership/application refers to the Scouts registration into the Cub Scout program and re-chartering refers to the annual event for which Pack 399 applies to continue in scouting.

    1. A BSA application/registration form must be completed for each boy before the scout can attend meetings (per BSA guidelines for insurance purposes) and membership fees are due at the time of sign-up.
    2. A BSA health form, Part A & Part B must be completed for each boy. It is each parents responsibility to ensure that the information contained with the health form is up-to-date.
    3. An acknowledgement of reading and understanding the Pack 399 Bylaws must be signed annually by the scout and a parent or guardian of the scout.
    4. For Pack 399, re-chartering fees are due no later than the December Pack Meeting. Re-chartering is considered a high priority and should be completed in a timely manner.
    5. Membership Recruitment is held twice a year to encourage Cub Scout age boys in the local immediate area to join the Pack. The activities are held in the Fall at the beginning of the school year and in May at the end of the school year.
    6. Boys are encouraged to join the Pack throughout the year. A pro-rated fee is due when the Scout joins before/after re-chartering.
    7. Boys transferring into the Pack from another Pack must fill out a new Cub   Scout membership form but there is not a fee to transfer. However, it must be noted that Pack 399 is not responsible for any prior advancements from the previous pack and will not purchase those advancements unless paid for by the parent.
    8. Annual membership fees are the responsibility of the parent and unit re-charter fees are the responsibility of the Pack.
    9. Application and re-charter fees are set and determined by BSA.

Financial Responsibilities

Financial responsibilities refer to the parental or guardian figure of the Scout.

    1. Pack 399 is funded primarily by the efforts of our Cub Scouts and their families through fundraising events. Additional fundraisers must comply with BSA guidelines.
    2. The Pack does not receive any outside funding from BSA. It is required that all members of the Pack participate during fundraising events to help enable the Pack to participate in scouting events.
    3. Each Cub Scout and his family are required to participate, at some level, in the annual popcorn fundraiser during the year.
    4. While no monthly dues are required to be a member of Pack 399, the Pack reserves the right to make assessments in the event the Pack does not have adequate funding to run the program.
    5. Each parent or guardian is responsible for purchasing the neckerchief and handbook for his or her Scout’s respective rank
    6. All funds must be paid in full to the Pack before a scout will be registered for any event which requires costs to be paid at the time of registration, this includes but is not limited to camps and sporting events. 

Scout Accounts

The Pack shall maintain a separate checking account which shall contain the combined funds of each individual scout’s account.

    1. All funds raised through fundraisers shall be deposited into scout accounts.
    2. Additional funds may be deposited into scout accounts from any source.
    3. Subject to the limitations outlined herein, Scout account funds may be utilized to facilitate and cover the cost of a scout’s participation in the program, including but not limited to camp fees, attendance at special events, handbooks, or uniform supplies.
    4. Funds in scout accounts from fundraising activities may only be utilized to cover the scout’s cost, including the cost of a parent, to attend Day Camp, Bear Camp, or Webelos Camp, including the cost of any t-shirt not included in the registration cost of attending said camp.
    5. Should a scout no longer be a member of the Pack, then any funds remaining in the said scout’s scout account shall be returned to the scout, except any funds in said account deposited through fundraising activities of the Scout which shall be forfeited back to the Pack. Forfeiture shall not occur for any scout who transfers to another pack, troop or council provided proof of transfer is received within thirty (30) days of leaving the Pack.
    6. If at the time a scout transfers to a Boy Scout Troop there are funds remaining in said scout’s scout account, said funds shall be transferred to the respective Boy Scout Troop. Upon transfer of funds to a Boy Scout Troop, the guidelines of usage of scout accounts of said Boy Scout Troop shall apply.
    7. Subject to approval by the Pack Committee, funds from a scout account may be transferred to a sibling’s scout account provided said sibling is a member of Pack 399.
    8. Funds in a scout account shall not be expended for the benefit of a scout without written authorization from said scout’s parent or guardian.

Scholarship Program

Subject to budgetary constraints, the Pack may operate a scholarship program to assist in individual scouts’ ability to participate in the program. The Pack Committee shall establish the guidelines necessary to be eligible for any scholarship program.

Fundraising Program

The Pack shall operate a fundraising program to assist Scouts in defraying the costs of participating in the program. The Pack Committee shall establish the specific fundraising activities, which at a minimum will require participation in the annual BSA Popcorn sales program. In the establishment of any fundraising activity, the Pack Committee shall set the rate at which funds will be deposited into a respective scout’s scout for participating in said fundraising activity. 

Meetings

The following information includes regulations and guidelines pertaining to all activities of the Pack, including pack meetings, den meetings, field trips and camping.

    1. All activities shall have two-deep leadership as required by BSA. No leader or parent may hold a meeting or outing without two-deep leadership.
    2. Tiger Cubs must be accompanied by a parent, guardian, or approved supervisor at all scouting events, including Den meetings.
    3. All locations hosting pack activities shall be treated with respect.
    4. No member of the Pack shall leave a pack activity early without authorization from the Cubmaster, Assistant Cubmaster, Den Leader or Assistant Den Leader.
    5. Pack Meetings
      1. Pack meeting will be held once a month at a time and place designated by the Pack Committee and coordinated by the Cub Master and Committee. During the school year, defined as September through April, Pack meetings shall be held on the Second Monday of the month.
      2. Dens will be assigned specific tasks for each Pack meeting. Tasks will include, but not limited to, greeters/set-up, opening/closing ceremonies (including flag detail), skits, songs, and clean up.
      3. All members present are asked to maintain an orderly area and asked to help clean up his or her immediate area with the help of his parent or guardian.
      4. Pack meetings are organized for two main reasons. The first is to recognize advancement awards or instant recognition of individual Scouts and the second is for the Dens to spend time with one another. If a Scout misses a Pack meeting, he will be presented his award at the next Den meeting.
    6. Den Meetings
      1. Each Den shall meet at least, but not limited to, two times a month.
      2. Each Den Leader shall establish an initial calendar to ensure compliance with the requirements of these Bylaws and to ensure each Scout has the opportunity to advance in rank before the end of the scouting year. Said calendar shall be provided at the first Den meeting of each school year.
      3. Parents and siblings are encouraged to attend Den meetings. However, such attendance should not interfere with the activities and operation of the Den meeting. Each respective Den Leader reserves the right to ask any parent or sibling who is being disruptive to a den meeting to leave said meeting.
      4. At the discretion of the Den Leader, individual dens may use the Denner system.
    7. Family Camping
      1. Any family campout shall strictly follow BSA guidelines
      2. Each scout must be accompanied by a parental or guardian figure or by an approved adult with a written letter from the Scout’s parental figure.
      3. Non-scouting siblings may attend, if possible, but must be accompanied by an adult family member, which may be the same parent accompanying the Scout.
      4. The Guide to Safe Scouting, as published by BSA, shall govern all activities at Family Campouts, including the conditions upon which the campout shall be held.
    8. Day Camp and Resident Camps
      1. At the discretion of the Pack Committee, the Pack may participate as a Pack in any Day or Resident Camps sponsored by the Lone Bear District or Heart of American Council.
      2. Attendance at any such Day or Resident Camp shall be governed by these Bylaws and the rules, regulations and guidelines established by BSA for said Camp.
      3. The Pack Committee shall establish the guidelines and requirements necessary for attendance at and participation in any Day or Resident Camp.
    9. Committee Meetings
      1. Committee meetings shall be held monthly, except in the month of July, at a time and place as designated by the committee.
      2. Committee meetings are open to all adults or guardians of scouts; however, only those registered adult members may vote.
      3. Unless otherwise stated herein, committee meetings shall be governed by Roberts Rules of Order. 

Discipline Actions

Disciplinary procedures mentioned refer to all members of the Pack program, with specifications of disciplinary actions for Scouts, Adult Leaders, and Siblings.

  1. For All Pack Members
    1. All members must adhere to the Scout Oath and Scout Law.
    2. No bullying, taunting, disruptive behavior, or horseplay will be allowed at any time. We want every member to benefit from Cub Scouting and what it has to offer. We must take every effort to foster and create a safe and nurturing environment for Pack members and families. This means treating others with the utmost respect with which you would want to be treated.
    3. Severe or persistent infractions of the bylaws or BSA regulations by any member might result in disciplinary action and a review board (refer to section II, part C).
    4. We ask that everyone bring the following when at Scout functions:
      1. A Superior Attitude
      2. Patience
      3. Leadership
      4. A Smile
      5. Do Your Best
  2. For the Cub Scout
    1. During Cub Scouts activities, if a Scout’s Den Leader, his parent/guardian, or another Cub Scout, reports a boy as becoming a behavioral or disciplinary problem we have established a uniform and fair method to deal with these issues.
      1. First Offense: The Scout will be asked by an adult leader in charge to refrain from the behavior. If the behavior continues, the parent or guardian will be asked to assist in controlling his or her child’s behavior and will be required to stay with him until he decides to behave.
      2. Second Offense (or persistent behavioral issues): The Scout and his parent or guardian will be asked to see the Cubmaster and another registered adult leader in the pack to discuss the behavioral or discipline issue. If the problem can be easily revolved, the boy can resume with pack activities. If the problems persist, the boy and his parent or guardian will be asked to leave the activity and to return when the child can comply with Pack and BSA rules.
      3. Third Offense (or persistent behavioral issues): The boy and his parent or guardian will be asked to attend a disciplinary board of review. The board will consist of the Cubmaster or Assistant Cubmaster, and two designees selected by the Pack Committee. The board will counsel with the Scout in the presence of his parent/guardian and determine if it is in the best interests of the boy to continue in this program. The board will review the facts and determine if the boy’s behavior is a consistent problem that may cause harm to others and vote on a course of action, including dismissal from the program. Any decision of the disciplinary board of review shall be final, unless appealed to the Pack Committee within ten (10) days of the board’s decision. The registration fee is non-fundable.
  3. Adult Behavior
    1. These regulations are for all adults, leaders and parents (per BSA).
      1. No smoking (or any use of tobacco products) around the children.
      2. No consumption of adult beverages at any event.
      3. No colorful language or adult orientated topics of discussion.
    2. Severe or persistent infractions of the bylaws or BSA regulations by any adult member might result in disciplinary action, including the usage of a disciplinary board of review in the same manner as outlined above in section II, part C.
  4. Sibling Behavior
    1. Siblings should be under consistent and proper supervision of a responsible parent, sibling, or designated caretaker. As adults, we set the example for behavior and it expected and assumed that you will adhere to the Pack bylaws and BSA regulations.
    2. When siblings are in attendance of a Den or Pack function disciplinary actions are as followed:
      1. The parent or guardian will primarily handle the discipline.
      2. If disruption or persistent behavior continues, the parent will be asked to stay with the sibling. If it continues at the same event, the sibling may be asked by the Den Leader or Adult Supervision to leave that event.
      3. If persistent infractions of Pack Bylaws or BSA regulations continue to occur at events, the Cubmaster will ask to speak with the parent and sibling to determine a course of action.

Leadership Positions or Roles

All positions have specific functions according to BSA and these Pack Bylaws. The minimum qualifications for each leadership position shall be as defined by BSA, with the Pack Committee reserving the right to make qualifications more stringent than those required by BSA. All leaders shall within ninety (90) days of appointment complete any position specific-training required by BSA.

  1. Chartered Organization (CO) and Charter Organization Representative (COR)
  2. The following job duties refer to both the CO and COR as they represent the same function for the Scouting Program.

    1. Treat the scouting program as an integral part of its organization.
    2. Ensure that the scouting program is conducted according to the policies and regulations of BSA.
    3. Selecting and approving a Pack Committee and Cubmaster.
    4. Provide adequate and safe facilities for the pack activities.
    5. Provide opportunities for boys to recognize responsibility to God, country, to other people, and to self.
    6. Reinforce decisions made by the disciplinary review board.
  3. Pack Committee (PC)
  4. The Pack Committee consists of the Pack Committee Chair, Secretary, Treasurer, the Den Leader of each den, and any other registered adult members who have satisfied the training requirements of a committee person.

    1. Make recommendations to the CO for final approval of pack leadership.
    2. Recruit the Cubmaster and one or more assistant Cubmasters, with the CO’s approval.
    3. Select individuals to serve as Advancement Chair, Public Relations Chair, Outdoor Activity Chair, Friends of Scouting Chair and Pack Trainer.
    4. Select and approval fundraising activities, including the selection of individuals to lead said fundraising activities.
    5. Coordinate the Pack’s program and the CO’s program through the COR.
    6. Help with Pack Charter Renewal.
    7. Help stimulate the interest of adult family members though proper programming.
    8. Supervise finances and equipment.
    9. Conduct periodic training for parents and guardians, with the help of the Cub Master.
    10. Cooperate with other Scouting units.
    11. Supervise the finances of the Pack and establish an annual budget.
    12. Upon request, counsel with a family that may be financially unable to pay fees, determine the reason, and encourage regular payment.
  5. Pack Committee Chair (PCC)
    1. Maintain a close relationship with the COR, keeping the key person informed of the needs of the pack that must be brought to the attention of the organization or the district.
    2. Confer with the Cubmaster on policy matters relating to Scouting and CO.
    3. Supervise PC meetings by calling and presiding over the meetings and assigning duties to committee members (if needed).
    4. Conduct the annual pack program planning conference and pack leaders meeting.
    5. Ask the committee to assist with recommendations for the Cubmaster and Assistant Cubmaster and Den Leaders, as needed.
    6. Work with the COR to provide adequate and safe facilities for pack activities.
    7. If the Cubmaster or Assistant Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.
  6. Cubmaster
    1. Conduct a Pack program according to BSA policies.
    2. Attend monthly round tables.
    3. Plan and help carry out the Cub Scout program in the pack, including but not limited to, leading the monthly pack meetings.
    4. Know about and use the appropriate and available literature, including Boy’s Life and Scouting magazines, Cub Scout Program Helps, and Specific Den Leader Guides.
    5. Make sure that the pack program, leaders, and Cub Scouts positively reflect the interests and objectives of the CO and BSA.
    6. Work with the PC on program ideas, selecting and recruiting adult leaders, and establishing a budget plan.
    7. Guide and support Den Leaders, by meeting regularly with Den Leaders.
    8. Help organize and encourage graduation into a Boy Scout troop.
    9. Help establish and maintain good relationships with Boy Scout troops.
    10. Help the PCC conduct the annual pack program planning conference and the monthly pack leader’s meetings.
    11. Work as a team with the PCC to cultivate, educate, and motivate all pack leaders and parents or guardians in Cub Scouting.
    12. Request Den Chiefs for all dens and see that they are trained. Recognize their assistance at pack meetings.
    13. Meet with the unit commissioner, Webelos den leader (s), and Scout Master to establish plans for the Webelos Scout’s transition into Boy Scouts. Develop and maintain a strong pack-troop relationship, sharing with the troop committee the need for graduations into the troop.
    14. See that the responsibilities specified for the Asst. CM are carried out.
  7. Assistant Cubmaster (ACM)
    1. Help the CM as needed and fill in for the CM, if necessary.
    2. Supervise Den Chiefs and see that they are trained.
    3. Such other duties as needed or specified by the CM or PC.
  8. Secretary
    1. Keep informed of all Scout literature, materials, records, and forms to help leaders function effectively. Help any new den leaders by telling them what resources are available.
    2. Notify parents of bylaws.
    3. Keep notes on business conducted at PC meetings. Record minutes and key items, such as issues requiring research, events to be conducted later, new pack business, or information to be recorded for pack history.
    4. Maintain adequate pack records.
    5. Notify leaders of PC meetings and other activities.
    6. Maintain an inventory of pack property once a year and work with the Cub Master.
    7. Handle correspondence, as needed and accordingly, such as writing letters of appreciation, request for reservations, and ordering supplies though the local service council.
  9. Treasurer
    1. Help the PC and CM establish a sound financial program with a pack budget.
    2. Open and maintain bank accounts in the pack’s name and arrange for all transactions to be signed by any two of the following: Cubmaster, Pack Committee Chair, Secretary, or Treasurer.
    3. Collect money/fees (cash, check, or money order) from individuals by way of fundraisers, donations, and other monetary transactions.
    4. Make accurate accounts of all funds, log or enter amounts, and keep accounting documentation into the Account Ledger. Record all receipts, for purchases, refunds, and deposits in the bank.
    5. Provide Den Leaders (or PC members) with Financial Tracking Sheets so that leaders can keep proper records for input into the Account Ledger.
    6. Be responsible for Scout costs within the pack. Encourage the Den Leaders to explain the pack financial plan to each boy and his family so that boys will accept responsibility for paying fees (when applicable) and family members will be alert to opportunities for boys to earn extra money (fundraising) and develop a habit of thrift).
    7. Make monthly reports on the pack’s financial condition at the monthly PC meeting.
    8. Report to the COR, if requested, the pack’s finances.
    9. Serve as Membership and Registration Chair
  10. Advancements Chair
    1. Have a working knowledge of Tiger Cub, Cub Scouts, and Webelos Scout advancement plans.
    2. Train PC members in ways to stimulate Tiger Cubs, Cub Scouts, and Webelos Scouts advancement.
    3. Oversee the usage of any program used to track advancement and to ensure leaders and parents are trained in the usage of said program.
    4. See that Tiger Cubs, Cub Scouts, and Webelos Scouts receive a quality, year-round program filled with fun and activities that qualify the dens and pack for the National Summertime Pack Award.
    5. Promote the wearing and proper use of uniform and insignia.
  11. Pack Trainer
    1. Make sure that Pack Leaders complete the proper training for their position.
    2. Conduct other training as designated by the district and/or council.
    3. Encourage pack leaders to attend ongoing training, such as Youth Protection Training (every 2 years), Roundtable, BALOO, Outdoor Leader Skills for Webelos Leaders, and Wood Badge.
    4. Provide training program for adult family members.
    5. Remaining current with training material and program updates.
    6. Keep track of training records.
    7. Encourage Den Chiefs to keep attend Den Chief Training.
  12. Fundraising Chair
    1. Suggests and coordinates fundraising events consistent with BSA policies.
    2. Completes all paperwork, such as money earning applications, for Pack fundraisers, submits then to the District Scout executive, and follows up until the fundraiser has gained approval, if needed.
    3. Keep and record all records of the fundraising events and receipts.
  13. Outdoor Activities Chair
    1. Help the Cub Master plan and arrange for outdoor activities.
    2. Arrange for property, fire, and tour permits when required.
    3. Locate new picnic areas.
    4. Arrange for safe transportation when needed.
    5. Plan first aid for emergencies.
    6. Help Webelos Den Leaders plan Webelos overnight campouts. Help arrange for equipment if needed.
    7. Arrange for safe Swim Defense implantation for all outings involving swimming (on www.scouting.org).
    8. Plan outings to help pack and dens qualify for the National Summertime Pack Award. Help inform parents and guardians about opportunities for family camping. Ensure that at least one adult has completed Basic Adult Leader Outdoor Orientation (BALOO) before any pack campout.
    9. Help promote day camp and resident camp opportunities.
    10. Beware if BSA health and safety requirements and see that they are implemented.
    11. Know and carry out BSA program policy related to Cub Scouting. Review all activities to ensure that until leaders comply with BSA policies in the Guide to Safe Scouting.
  14. Public Relations Chair
    1. Stimulate pack service projects in the charted organization, school, and community.
    2. Promote family participation in all pack events.
    3. Urge pack participation in (appropriate) hosted programs of the charted organization.
    4. Publicize and promote pack participation in Scouting Anniversary Week activities.
    5. Work with the PC to promote new membership. Let the people in the neighborhood know that a Cub Scout pack is available. (Recruitment Week).
    6. Provide pack announcements for regular release in the official bulletins, newsletters, emails, etc., of your chartered organization.
    7. Make use of the news media in publicizing pack events.
  15. Den Leaders and Assistant Den Leaders (DL)
    1. Work with Pack Trainer to complete appropriate training.
    2. Attend PC meetings
    3. Work with Parents when scheduling Den meetings and activities.
    4. Assist Scouts towards advancements through the ranks.
    5. Maintain good communication with Advancement Chair, Secretary, Treasurer, and Fundraising Chair to keep adequate records.
    6. Maintain good relationship with Scouts and their parents/guardians to promote a healthy relationship within the Pack.
    7. Promote the wearing and proper use of the uniform and insignia.
  16. Parents
    1. Support the policies of the BSA and adhere to Pack 399’s Bylaws.
    2. Work closely with CM, ACM and DL to promote a healthy relationship and good communication.
    3. Inform DL if unable to attend pack or den activity.
    4. Work with your Cub Scout at home to ensure he works to the best of his ability as he completes the requirements need to advance in rank. Some requirements are required to be completed at home. Please discuss with your DL if you believe your Scout might have trouble completing any of the requirements.
    5. Attend Pack activities, to include Den meetings, to support your Scout.
    6. Complete a BSA Health Form, Parts A & B and ensure that said information contained therein is up-to-date.

Bylaws Approval and Review

These Bylaws are to be made available as a public document free to be viewed by all. The Pack Committee, at their discretion, may make changes, amendments, additions, or deletions. If this happens, then the following steps will occur:

    1. Read in full, voted upon, adopted, and signed by the Pack 399 Committee.
    2. Read in full, approved, and signed by the Chartered Organization Representative.
    3. The amended bylaws will be made available to all Pack members, who will need to sign the newest form. A copy of the signed agreement will be on file with Pack Secretary and the Parent/Guardian will be provided a copy of their signed document if requested.

Acknowledgement of Bylaws by Pack 399, of the Heart of America Council and the Lone Bear District, and sponsored by the United Methodist Men of First United Methodist Church located in Warrensburg, MO.

I, Lana Bohl as the Pack Committee Chair, certify the bylaws have been approved and adopted by the Pack Committee on September 8, 2016.

Signature:        /s/ Lana Bohl       

I, John Hart, as the Chartered Organization Representative, have read and approve the bylaws set forth by the pack committee on September 29, 2016.

Signature:        /s/ John Hart